Project Coordinator

Job ID: 4155

Date posted: 2/4/2019

  • Department: Clinical and Translational Science Institute (CTSI)
  • Schedule: Full Time
  • Shift: Days
  • Hours: 8:30-5:00
  • Location: Tufts Medical Center
Job Details:
Tufts Clinical and Translational Science Institute (CTSI) ( is one of more than 50 organizations supported by the NIH Clinical and Translational Science Awards (CTSA). Established in 2008 to transform the scientific research process through education, collaboration, and research infrastructure services, Tufts CTSI accelerates the translation of laboratory research into clinical investigation, medical practice, and health policy.

An increasingly important component of Tufts CTSI is Biomedical Informatics. Informatics team is an interdisciplinary group of subject matter experts dedicated to developing and disseminating an enhanced digital research environment to support full spectrum of translational research, enable integration and interoperability of systems and data. We seek a research professional to assist in the projects focused on development and implementation of systems, establishment of a new service line, and providing services to the research community. The Informatics Project Coordinator will be responsible for on-going activities to specifically support multiple projects by maintaining and updating documentation, assisting with project tracking and coordination of events. This position will also provide administrative support for a variety of special projects with an emphasis on collecting, organizing, and managing project information and data.
Provides Project Coordinator support:
Provide support to the informatics team, assist in development of project plans, timelines, budgets, presentations.
Provide meeting management support and follow up on action items to ensure delivery.
Organize, facilitate, and track conference calls, meetings, and events; prepare minutes and summaries, coordinate and assemble responses and follow-up actions.
Maintain Tufts CTSI project information management system to ensure accountability for resources and services provided.
Provides resources, services and consultation to research team members.
Provide ongoing User account management support for REDCap application.
Provide ongoing User account management support for Tufts CTSI Project information management
Assist in testing systems and applications upgrades, document findings.
Assist in review and data curation activities during Tufts CTSI reporting period.
Assist in development, maintenance, and promotion of a curated resource of best practices for development of research databases and surveys.
Assist in creating databases and surveys in REDCap to support central office.
Train Tufts CTSI staff in REDCap to create surveys and databases for administrative use.
Organize and assist in conducting skill-building workshops for REDCap and other systems.
Assists Informatics Program Manager in preparing documentation, tables, figures, and written summaries for essential reports and presentations including the annual progress report to our funding agency, Steering Committee, External Advisory Committee, and other internal and external reports and meetings.
Support efficient meetings with internal and external stakeholders: schedules meetings, develops meeting agendas, manage media and audio-visual needs, and communicate meeting outcomes.
Organize, facilitate, and track conference calls, meetings, and events; prepare minutes and summaries, and coordinate and assemble responses and follow-up actions.
Adhere to excellent service principles to promote the highest quality of service.
Perform other job related duties as required or requested.


Bachelor's degree required; Master’s degree preferred.
Up to two years of project coordination experience is required, preferably in an academic or medical research setting.
Excellent interpersonal skills to communicate and collaborate effectively with clinicians, scientists, community leaders, administrators, auxiliary personnel, regulators and sponsors.
Proficient with the Microsoft Office Suite (Access, Excel, PowerPoint, and Word), Adobe Acrobat, and other project specific software. Ability to conduct web and literature searches.
Knowledge of protection of human subject’s regulations related to participant’s data collection, storage, and transfer.
Knowledge of IRB requirements pertaining access to participant’s data.
Knowledge of medical terminology and clinical research processes.
Excellent organizational skills and ability to prioritize quickly and appropriately when faced with competing demands.
Understanding of effective communication concepts, tools and techniques; ability to effectively convey, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.
Meticulous attention to detail with strong written and oral communication skills.
Ability to work independently and with a team.
Strong service mentality.

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