Senior Grant Administrator

Job ID: 5263

Date posted: 4/19/2019

  • Department: Clinical and Translational Science Institute (CTSI)
  • Schedule: Full Time
  • Shift: Days
  • Hours: 8:30-5:00
  • Location: Tufts Medical Center
Job Details:

Tufts Clinical and Translational Science Institute (CTSI) (, one of more than 50 organizations supported by the National Institutes of Health (NIH) Clinical and Translational Science Awards (CTSAs), was established in 2008 to transform the biomedical research process through education, promoting collaboration, and the provision of research infrastructure and support services. Tufts CTSI accelerates the translation of laboratory research into clinical use, medical practice, and health policy. In addition to its work with Tufts University, Tufts Medical Center, and other partner organizations, Tufts CTSI contributes to the national CTSA Consortium.

Tufts CTSI seeks an experienced Senior Grants Administrator to manage NIH Career Development and National Research Service Awards. Applicants must be familiar with electronic research administration systems such as infoEd, Kuali Coeus, Huron Research Suite, etc., and NIH systems such as ASSIST, Grants.Gov, and paper based submission processes. Extensive pre-award and post-award experience is a must.


Liaises with financial and administrative offices at Tufts University, Tufts Medical Center, Tufts-affiliated hospitals, and other Tufts CTSI organizations to coordinate financial processes such as subcontracts, invoices, and joint appointments. 

Develops and prepares accurate and timely financial reports and prepares ad hoc reports as needed for budgeting and planning purposes. 

Assists with establishing subcontracts. Prepares re-budget requests and resulting amendments. Ensures compliance with applicable OMB policy and guidance.

Advises Business Finance Manager on the impact of institutional and sponsor policies on financial matters.

Works closely with Tufts Medical Center Research Administration, Research Finance, Tufts University Sponsored Accounting Program, and Office of Research Administration to monitor multiple grant and financial systems and to provide appropriate documentation.

Reconciles multi-organizational fringe benefit, indirect cost rates and policies, and fiscal year reporting.

Prepares grant proposals, including assisting with budget development, review of application requirements and required forms, as well as other administrative aspects of the pre-award proposal process. 

Maintains grant application information, including current DHHS rates, biosketches, other support pages, and facility/resources descriptions 

Identifies and follows policies, processes, and procedures to ensure compliance, based on guidance.

May perform other job related duties as requested or required.


BA/BS degree is required; Master’s degree is preferred.

Seven plus years of research administration or related experience in academia, research or health care is required. Certification and/or continuing training by professional organizations (NCURA, SRA) is preferred.

Exceptional knowledge of the NIH Grants Policy Statement, RPPR, ASSIST, xTRACT, xTrain, eRA Commons and other federal guidance and systems. Knowledge of Uniform Guidance.

Exception knowledge of NIH Career Development and National Research Service Awards including institutional K and T awards, individual F awards. Experience preparing the tables required for submission of these awards.

Expert knowledge of Excel.

Analytical skills, strong orientation to detail, and ability to manage/prioritize multiple projects; able to be flexible, proactive and results-oriented.

Strong communication skills and the ability to interact with senior executives.

Demonstrated ability to work independently and with dynamic teams.

Demonstrated ability to communicate effectively with a wide range of customers as well as with technical personnel.

Ability to learn new software packages required; knowledge of Lawson, PeopleSoft, and data warehouse preferred.

Demonstrated ability to work with confidential and privileged information required.






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