Manager, Research Finance & Business Administration

Job ID: 5597

Date posted: 5/10/2019

  • Department: Clinical and Translational Science Institute (CTSI)
  • Schedule: Full Time
  • Shift: Days
  • Hours: 8:30-5
  • Location: Tufts Medical Center
Job Details:

Tufts Clinical and Translational Science Institute (CTSI) (, one of more than 50 organizations supported by the National Institutes of Health (NIH) Clinical and Translational Science Awards (CTSAs), was established in 2008 to transform the biomedical research process through education, promoting collaboration, and the provision of research infrastructure and support services. Tufts CTSI accelerates the translation of laboratory research into clinical use, medical practice, and health policy. In addition to its work with Tufts University, Tufts Medical Center, and other partner organizations, Tufts CTSI contributes to the national CTSA Consortium.

Tufts CTSI seeks an experienced Manager of Research Finance and Business Administration to manage NIH linked Tufts CTSA (UL1), Career Development (KL2) and National Research Service (TL1) Awards. The Manager of Research Finance and Business Administration is responsible for providing an effective, timely, and comprehensive centralized finance program that supports the research, instructional, and operational goals and objectives of Tufts CTSI partners and collaborators including academic, hospital, industry, community, and non-profit institutions.

The primary responsibilities of the Manager of Research Finance and Business Administration include pre- and post-award grant administration of the Tufts CTSA at Tufts University and Tufts Medical Center and establishing and managing related subcontracts. The incumbent will implement and oversee financial tracking systems for multiple university and hospital accounts and is the lead individual for ensuring compliance with university, hospital, state, and federal grant procurement and administration regulations and guidelines, award letters, and other governing documents.

Competitive applicants for the Manager of Research Finance and Business Administration position must be familiar with electronic research administration systems such as infoEd, Kuali Coeus, Huron Research Suite, etc., and NIH systems such as ASSIST, Grants.Gov, and paper-based submission processes. In addition, extensive experience with NIH pre-award and post-award grant management and experience with subcontracts is a must.


Establish financial objectives in collaboration with senior leadership and track organizational financial performance in alignment with objectives.

Manage accounts related to career development and educational programs and tuition revenues. Oversee trainee stipends, expense accounts, and reimbursements.

Develop budgets, project revenues and expenses, and oversee invoicing and payments related to the operation of the Tufts CTSI cost centers including the Clinical and Translation Research Center and the Biostatistics, Epidemiology, and Research Design Center.

Oversee financial management of Tufts CTSI grant-making programs including the Pilot Studies and Community Health Catalyst programs.

Maintain compliance with hospital, university, state, and federal guidelines.

Maintain up-to-date, detailed knowledge of grant terms and conditions, award letters, and other governing documents.

Ensure compliance of financial reports with applicable terms and conditions.

Develop and implement budgetary policies and procedures.

Design and maintain financial support systems, including but not limited to databases and other information systems (i.e., research grants, general administrative personnel information).

Develop budget templates and spreadsheets for tracking and financial reporting.

Prepare standard and ad hoc financial reports as needed to support budgeting processes and business analytics. Recommend procedural changes to improve accuracy and timely financial reporting.

Plan, develop, and implement processes for timely completion of grant, cost center, and other operational budgets.\

Monitor revenues and expense projections for multiple accounts.

Track personnel effort commitments.

Reconcile multi-organizational fringe benefit and indirect cost rates and policies.

Review Requests for Proposals and manage vendor competitive submissions. Oversee relationships, contracts, and payments to consultants, subcontractors and external vendors.

Resolve all inquiries regarding problems or issues related to accounts payable, payroll, and tuition revenues.

Maintain relationships with senior financial and grants admiration officials at Tufts University and Tufts Medical Center and liaise with Research Administration Offices at all partner institutions regarding all pre- and post-award grant management and financial activities.

Liaise with Tufts CTSI leadership, faculty, staff, and External Advisory Committee regarding travel, honoraria, and purchasing approval.

Review, in detail, all grant applications originating from Tufts CTSI, amending as needed, before final approval. Prepare budget and administrative documents and submit grant proposals.

Submit annual reports and official letters and communications to NIH through Tufts University administration officials.

Assist with the development of business plans.

Supervise staff.

Perform other job related duties as requested or required.


Bachelor degree in Business Administration, Accounting or an equivalent discipline (CPA or MBA Preferred).

NIH grant management experience absolutely required, including extensive experience with Career Development (K) and National Research Service (T) Awards.

Ten plus years of research administration or related experience in academia, research, or health care is required. Certification and/or continuing training by professional organizations (NCURA, SRA) is preferred.

At least five years in a management position supervising others.

Knowledge of Kronos and Lawson is highly desirable.

Experience with clinical research a plus. 

Must be familiar with electronic research administration systems such as infoEd, Kuali Coeus, Huron Research Suite, etc.

Expert knowledge of the NIH Grants Policy Statement, RPPR, ASSIST, xTrain, eRA Commons, paper-based submission processes, and other federal systems and guidance. 

Detailed knowledge of Uniform Guidance and experience with grant-making policies.

Expert knowledge of sponsored projects administration, both pre- and post-award, with an understanding of acceptable options for cost allocations and the sensitive aspects of these options.

Extensive experience with subcontracts is a must.

Knowledge of university fund accounting systems, annual schedules, and subsidiary systems.

Advanced facility with MS Office software, including Excel, Access, Word, and PowerPoint, including the ability to develop and link spreadsheets, databases and reports.

Ability to learn new software packages required.

Strong analytical skills and the ability to perform highly complex, creative, and one-of-a-kind analyses for which no models may exist.

The ability to interpret, assimilate, and communicate accounting, and other organizational data, external regulatory guidelines, and internal policies and procedures to diverse audiences.

Ability to interact with senior executives.

Demonstrated ability to work with confidential and privileged information required.

Excellent organizational skills and ability to manage/prioritize multiple projects.

Exceptional attention to detail due to the high volume workload.

Strong customer service orientation.

Demonstrated ability to work independently and with dynamic teams. 


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