Professional Development Project Coordinator

Job ID: 6834

Date posted: 8/21/2019

  • Department: Clinical and Translational Science Institute (CTSI)
  • Schedule: Full Time
  • Shift: Days
  • Hours: Monday-Friday 8:30-5:00
  • Location: Tufts Medical Center
Job Details:

Tufts Clinical and Translational Science Institute (CTSI), one of more than 60 organizations supported by NIH Clinical and Translational Science Awards (CTSAs), was established in 2008 to transform the scientific research process through education, collaboration, and the provision of infrastructure services. Tufts CTSI accelerates translation of laboratory research into clinical use, medical practice, and health policy. In addition to its work with Tufts University, Tufts Medical Center, and its other partner organizations, Tufts CTSI contributes to the broader CTSA network.

Tufts CTSI’s Professional Development program provides education and training for all members of clinical and translational research teams across Tufts CTSI partners through in-person seminars, workshops, and online learning using the I LEARN ( Learning Management System (LMS). These offerings advance Tufts CTSI partners’ knowledge and skills, and create collaborations that lead to innovative translational research.


The Professional Development Project Coordinator is responsible for providing ongoing administrative support to the team and various special projects.

The Professional Development Project Coordinator works collaboratively with faculty, CTSI Central Office staff, and Tufts University and Tufts Medical Center staff, to ensure quality program delivery and excellent customer service and support.

This is an excellent entry-level position to gain professional experience for careers in learning and development, educational technology, and instructional design in the health sciences field.

Coordinate logistics for in-person or online educational programs including scheduling events, making room reservations, coordinating event logistics such as catering, printing event materials, and setting up and trouble–shooting web conferencing.

Collect, input, and maintain registration, attendance, and learning assessment records for education programs.

Monitor and stage-manage live educational events as a production runner, including monitoring webcast chats and corresponding with A/V crews.

Produce and maintain print and web educational and communication materials for I LEARN eLearning Management System, including editing lecture video files, PowerPoint slides, and other resource materials.

Assist faculty and staff with end-user training and documentation, and manage frontline support for I LEARN 2.0 technical support issues.

Assist with program administration such as scheduling meetings; developing agendas, taking and distributing meeting minutes.

Collect, organize and review data and program information for proposals, reports, presentations, and evaluations.

Make travel and hotel arrangements and prepare travel expense reports and reimbursement documentation.

Perform other special job-related duties as required or requested.


Bachelor's degree required. Background in education, public health, creative media, or communication preferable.

2 or more years’ experience working in an academic or medical research setting highly desirable.

Event or stage management and/or media production experience desirable.

Experience teaching adults, especially faculty, in formal and informal settings.

An equivalent combination of education and experience, which provides proficiency in the areas of responsibility listed above, may be substituted for the above education and experience requirements.

Superb attention to detail and organization skills.

Passionate about teaching and helping others.

Ability to manage multiple projects as well as carry out tasks independently once trained.

Ability to learn computer software quickly and comfortably.

Excellent interpersonal skills to work with a diverse academic, cultural and ethnic background of faculty, students, and staff both independently and in concert with program management.

Excellent oral and written communication and listening skills.

Ability to work under pressure and deadlines in fast-paced, high quality work atmosphere with occasional need for flexibility in schedule to accommodate program events.

Strong analytical skills and self-awareness for continuous improvements.

Strong work ethic & outstanding customer service skills required.


This is a grant-funded position through June 30, 2023, with the strong possibility of renewal.



Apply Now Current Employee?
Physicians in scrubs looking at charts on computers